The Pacific Northwest Xterra Club was established in 1999 as an escape for Nissan Xterra owners in the Washington, Oregon, and British Columbia areas. The primary goal of PNWX is to provide family fun, four wheeling, and new friendships for owners of this offroad capable SUV.

PNWX progresses through 2007 with a promise to continue our dedication to this popular vehicle and its owners with a new look, new structure, and more exciting destinations and events. We hope that you enjoy browsing our Web site and that you come back to see us again. Of course you’re always welcome to join the club, too! Click the Join link at the top of the page for more information.

Posted below are the official PNWX Guidelines. All members must read and agree to these guidelines.

PNWX Guidelines

Article I – Name

This organization shall be known as the Pacific Northwest Xterra Club (PNWX).

Article II – Objectives

The Pacific Northwest Xterra Club is organized as a non-profit organization for the purpose of:

• Providing social, educational, and recreational activities for its membership.
• Participating in and supporting civic activities for the betterment of the community.

Article III – Membership and Dues

1. Owners of four wheel drive (4WD) Nissan Xterras, and other vehicles as approved by the Board of Directors, are eligible for membership in PNWX.
2. New members and existing members at time of renewal must sign the Pacific Northwest Xterra Club Guidelines and Liability Wavier Form.
3. Each membership includes immediate family; however, voting power is restricted to the vehicle owner.
4. Members must be at least twenty one (21) years of age, must hold a valid driver’s license, and must have appropriate insurance coverage on their vehicle, as required by law.
5. Members should practice responsible driving principles and pose the least possible effect on the environment.
6. Unruly or disrespectful behavior by club members during club events or meetings will not be tolerated.
7. PNWX requires attendance of a social and xcursion activity and a vote for membership.
8. Dues for PNWX shall be $20 per member per year, payable in advance. Yearly dues are expected to be paid by January 31st. Any member whose dues are unpaid one month after the due date shall have their membership terminated. Reinstatement will be by approval of the Board of Directors and will require the $20 membership fee and an additional reinstatement fee of $15 payable in advance.
9. Members shall immediately notify the Secretary-Treasurer upon a change of address, telephone number, or related contact information.
10. Resignation of any member shall be in writing (e-mail accepted) and submitted to a member of the Board of Directors.
11. When a member disposes of and no longer owns an Xterra, that membership will terminate unless approved by vote by the Board of Directors. Non-owners who are approved to continue their membership give up their right to hold Board of Directors position in the club. In addition, their participation in club-sponsored activities will be by the approval of the Board of Directors.
12. Members will not consume alcohol while driving on- or off-highway at a PNWX event.
13. Illegal possession or consumption of controlled substances will not be tolerated.
14. Any member who violates any of the above mentioned responsibilities will be subject to immediate review by the Board of Directors for possible suspension or membership termination without refund of dues.

Article IV – Xcursion/Event Procedures

1. The trail leader is responsible for directing an xcursion or event.
2. All event participants are responsible to follow the direction of trail leader from beginning of an event to termination of that event.
3. No one under the age of 18 will be permitted to drive in any event unless accompanied by their parent or legal guardian.
4. All guests will be required to sign a participant’s release prior to the event.
5. If a member’s guest is a minor, the member accepts full responsibility for the minor and his/her actions during the event.
6. All members and guests participating in an event shall abide by the Motor Vehicle Code of the state concerned and by the laws and regulations of the city, county, or circumstances involved.

Article V – Meetings

1. Board of Directors’ meetings shall be held twice yearly at six month intervals. Meeting places and times shall be designated by the Board of Directors.
2. Additional membership meetings may be called by the Board of Directors. All members are encouraged to attend PNWX meetings so they may participate in discussions that affect their club.

Article VI – Administration and Officers

1. The Executive Officers of PNWX shall consist of a President, Vice President, and Secretary-Treasurer, and shall be known as the Executive Committee. It shall be their duty to draw up an agenda for all Board and membership meetings.
2. The Board of Directors shall consist of the Executive Committee and regional Directors.
3. No Board of Directors member shall be added to the club except by the vote of the majority of the club membership.

Article VII – Duties and Powers of Officers

1. The President shall preside over all membership and board meetings when possible. The President shall have the duty to carry out the policies and decisions of the Board of Directors. The President shall be without the right to vote except in the event of a tie.
2. The Vice President shall, in the absence of the President, serve in that capacity.
3. The Secretary-Treasurer shall keep accurate and complete records of membership dues, expenditures, meeting notes (if present), and member data. The Secretary-Treasurer will only disburse funds as approved by the Board of Directors.
4. In addition to their regular duties of overseeing club direction and expenditures, the Board of Directors shall be responsible for organizing club activities and travels.

Article VIII – Expenditures and Finance

1. All monies received from all sources shall immediately be turned over to the Secretary-Treasurer to be deposited in the PNWX account.
2. No withdrawal of funds shall be made without the approval of the Board of Directors. Single expenditures in excess of $75 will require a majority vote by the membership. Account records will be available to any Board member when requested.

Article IX – Election of Officers

1. The membership shall elect Executive Officers and Directors for each fiscal year in December. The newly elected Executive Officers and Directors shall take office on January 1. Members will vote online at the PNWX Message Board. Voting will be open for the entire month of December and it is each member’s responsibility to participate during that time. Voting will be kept confidential.
2. All members are eligible for Executive Officer and Director positions. Each November all members interested in running must submit their name to the Secretary-Treasurer, the President, and the Vice President separately, along with their desired position: President, Vice President, Secretary-Treasurer, or Director.
3. In the event that there are not at least two candidates (including current Executive Officers and Directors running for re-election) for any position, the current Board of Directors will be responsible for seeking other members to run. In the event that there are still candidate vacancies the current officer for such position shall retain his status for another term.
4. If any Executive Officer or Director gives up his position at any time, the Board of Directors will seek out successor candidates and hold a vote by the membership. The newly elected Executive Officer or Director will hold office until the next election period.

Article X – Recall

Any PNWX Board of Directors member may be recalled by a two-thirds majority vote of the entire membership at any time. Only the Board of Directors shall put forth such vote.

Article XI – Amendments

1. These bylaws may be amended by a majority vote of the Board of Directors at any time. The entire Board of Directors must be present and the club President shall oversee the discussions and votes.
2. Any amendments to the bylaws will take effect immediately after the Board makes a public announcement to the club membership. This announcement may be made through e-mail or on the club bulletin board.

This entry was posted on Sunday April 29, 2007 by Mindie.